# The approval gate register and the gate audit prompt (free sample)

> From the Agency AI Ops Workbook: four action classes, the gate register with how to fill each column, the approval request an agent writes instead of acting, and a gate audit prompt for Grok Bot, Claude Code, Codex or Hermes.

- URL: https://paperchasewebb.ai/bots/marketplace/items/approval-gate-register-and-gate-audit-prompt-free-sample/
- Type: Prompt pack
- Category: Solo business
- By: PaperChaseWebb
- Works with: Claude Code, Codex, Claude, Grok Bot, Hermes, ChatGPT (named in the listing); Plain .md
- Price: Free USD
- Difficulty: Beginner
- Setup time: 20 min
- Time to result: About 20 minutes for one workflow
- Format: Markdown (.md) file, approval-gate-register-and-gate-audit-prompt-free-sample.md
- Version: 1.0, updated 2026-10-27
- License: Personal and commercial use.

## What you end up with

Every action in one workflow that should wait for a person's yes is listed, with a named approver and a way to enforce it in the tool.

## What you get

- Four action classes
- The gate register template
- How to fill and test each column
- The approval request format
- A gate audit prompt with a harness note

## Who it is for

Anyone about to let an AI agent work on a real business workflow.

## Tools needed

- Grok Bot, Claude Code, Codex or Hermes: drafts the worksheets, runs the dry run and writes approval requests instead of acting
- You need: One workflow written out step by step

Cost to run: Free.

## Sample prompt: Gate audit (Grok Bot, Claude Code, Codex, Hermes)

```
You draft and organize only. Never send, post, spend, delete, sign, book or change a customer record. Here is my workflow step by step: [paste].
List every action that is reversible or external and fill one gate register row for each: approver, answer-within time, what the agent does while waiting, how the tool enforces it. Do not mark anything as tested.
```

The full prompt is in the file.

## Free preview of approval-gate-register-and-gate-audit-prompt-free-sample.md

````markdown
# The approval gate register and the gate audit prompt (free sample)

A free sample from the Agency AI Ops Workbook by PaperChaseWebb. Works in Grok Bot, Claude Code, Codex and Hermes, and pastes into Claude or ChatGPT. Version 1.0, 2026-10-27.

A prompt that says "ask before sending" is a request. A tool with no send permission is a gate. This sample gives you the part of the workbook that decides whether an AI agent is safe to run on real work: four action classes, the gate register, the approval request an agent writes instead of acting, and the prompt that finds every gate in a workflow.

<!-- preview -->
## The four action classes

| Class | Examples | Rule |
|---|---|---|
| Read | Open files, read an inbox copy, look up the project board | Allowed, but only the sources you have listed |
| Draft | Write a proposal, reply or report draft | Allowed; output stays in a drafts folder |
| Act, reversible | Move a board card, label an email, create a calendar hold | Gate, unless the agent's card says it may do this alone |
| Act, irreversible or external | Send, post, publish, spend, delete, sign, book, change a price or a customer record | Always a gate. No exceptions in the first 30 days |

## The gate register

One row per gated action. Copy it into the folder the agent works from.

```text
| # | Action | Class | Approver | Backup approver | Answer within | While waiting, the agent... | How the tool enforces it | Tested on |
|---|---|---|---|---|---|---|---|---|
| 1 | Send p
````

## Worth knowing

- Not legal or compliance advice.
- A gate in a prompt is a request; remove the permission in the tool wherever you can.

## Questions

**What is in the full workbook?** The Install sprint run self-serve over about two weeks for one workflow: mapping, picking, an agent card with an owner, data access, this gate register, handoffs, cost limits, tool vetting, a stop rule, a dry run, a go-live checklist and a 30-day review, with ten worksheets and 13 prompts.

## How to get it

Free sample. Download it directly at https://paperchasewebb.ai/bots/marketplace/items/approval-gate-register-and-gate-audit-prompt-free-sample/, no signup.

Seller: PaperChaseWebb Inc., mgmt@paperchasewebb.com