Government Buyer Outreach Screen: where agencies find vendors and what not to send

What you end up with

A contact log where every planned message has been screened against the rules and carries your dated yes before you send it.

What you get

• 01 Buyer channel map: seven common places agencies look for vendors, what to have ready, what to skip
• 02 Outreach screen: eight stop questions, each tied to its FAR or 5 CFR rule
• 03 Gifts, meals and events: the $20 and $50 limits in plain words, with common cases
• 04 Pipeline metrics that fit long federal cycles, instead of reply rates
• outreach_screen.py: a read-only check of your contact log, 8 stop checks and 3 warnings
• contacts.csv: the planned-contact log with a fictional example that screens CLEAN
• 27 tests, one planted fault per check
• AGENTS.md for Grok Bot, Claude Code, Codex and Hermes, with the owner approval step and two prompts
• SOURCES.md: FAR and 5 CFR citations checked live on 2026-11-03

Who it is for

Small federal contractors who want to reach buyers through the channels agencies use, without sending a message that could put a bid at risk.

Works with

Solid chips: the agent is named in this listing's own tools list. Dashed chip: A Python screen with tests, a contact log template, four method files, AGENTS.md rules with an owner approval step and two prompts.

Tools needed

Cost to run: The kit is the only purchase. SAM.gov and APEX Accelerator help are free; the kit never logs in anywhere.
Time to result: A screened week of outreach in about 30 minutes

How it works

1. Run the tests

   Unpack the kit and run python3 -m unittest discover -s tests.

   Expected: 27 tests pass.

2. Pick your channels

   Read the buyer channel map and choose the two or three channels that fit the agencies you want.

   Expected: A short list of where to show up, and what to have ready for each.

3. Log and screen

   Add each planned contact to contacts.csv, then run python3 outreach_screen.py contacts.csv --today with today's date.

   Expected: Every row CLEAN, or a STOP with the rule and the fix.

4. Approve and send

   Read each draft and its screen result, write yes and the date in owner_yes, and send it yourself.

   Expected: Nothing leaves without your dated yes.

Sample prompts, free to use

Follow AGENTS.md. Read contacts.csv, run the screen with today's date, and give me each STOP with the rule and a fix. Do not change owner_yes.

Follow AGENTS.md. Read the notice I saved in notice.txt. Draft a response that answers each question in order, using only facts from my capability statement. Add a contacts.csv row for the response with owner_yes blank, then run the screen.

Free preview of the file

# Government Buyer Outreach Screen
**Reach federal buyers the way they actually look for vendors, and never send the message that ends a bid**
*By PaperChaseWebb Inc. · Version 1.0 · 2026-11-03*

---

## Contents
1. README.md
2. 01-buyer-channel-map.md
3. 02-outreach-screen.md
4. 03-gifts-meals-and-events.md
5. 04-pipeline-metrics.md
6. contacts.csv
7. outreach_screen.py
8. tests/test_outreach_screen.py
9. AGENTS.md
10. SOURCES.md

---

<!-- file: README.md -->
# Government Buyer Outreach Screen
**Reach federal buyers the way they actually look for vendors, and never send the message that ends a bid**
*By PaperChaseWebb Inc.*

Commercial outreach habits do not carry over to government buying. A cold sequence to a program office may not reach the people who buy. A question to the wrong person after a solicitation is out could put your bid at risk. A $30 lunch for a contracting officer is over the federal gift limit. This kit maps where buyers really find vendors, screens every planned contact against the rules before it goes out, and keeps a person's yes on each one.

## What's inside
1. **01-buyer-channel-map.md**: seven common places agencies look for small businesses, what to have ready for each, and what to skip
2. **02-outreach-screen.md**: eight stop questions to answer before any contact, each tied to its rule
3. **03-gifts-meals-and-events.md**: the $20 and $50 limits in plain words, with common cases
4. **04-pipeline-metrics.md**: measures that fit long federal cycles, instead of reply rates

Worth knowing

• Not legal advice. The agency's ethics office and the live FAR and eCFR have the last word. For a specific question, ask your local APEX Accelerator or counsel.
• The screen checks what you put in the log. It cannot tell whether a notice is open unless you record its stage.
• Agency rules can be stricter than the government-wide limits. When an agency says no, the answer is no.
• On 2026-11-03: 27 tests passed on Python 3.8, 3.11, 3.12 and 3.13 on Linux. Agent rules guide; they are not a lock.

Details

Version 1.0 · Updated Nov 3, 2026 · Markdown version of this page
License: Use inside your own company, including when you plan outreach for clients. Do not resell or republish the kit itself. Download terms

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