The approval gate register and the gate audit prompt (free sample)

You draft and organize only. Never send, post, spend, delete, sign, book or change a customer record. Here is my workflow step by step: [paste].
List every action that is reversible or external and fill one gate register row for each: approver, answer-within time, what the agent does while waiting, how the tool enforces it. Do not mark anything as tested.

The full prompt is in the file.

# The approval gate register and the gate audit prompt (free sample)

A free sample from the Agency AI Ops Workbook by PaperChaseWebb. Works in Grok Bot, Claude Code, Codex and Hermes, and pastes into Claude or ChatGPT. Version 1.0, 2026-10-27.

A prompt that says "ask before sending" is a request. A tool with no send permission is a gate. This sample gives you the part of the workbook that decides whether an AI agent is safe to run on real work: four action classes, the gate register, the approval request an agent writes instead of acting, and the prompt that finds every gate in a workflow.

<!-- preview -->
## The four action classes

| Class | Examples | Rule |
|---|---|---|
| Read | Open files, read an inbox copy, look up the project board | Allowed, but only the sources you have listed |
| Draft | Write a proposal, reply or report draft | Allowed; output stays in a drafts folder |
| Act, reversible | Move a board card, label an email, create a calendar hold | Gate, unless the agent's card says it may do this alone |
| Act, irreversible or external | Send, post, publish, spend, delete, sign, book, change a price or a customer record | Always a gate. No exceptions in the first 30 days |

## The gate register

One row per gated action. Copy it into the folder the agent works from.

```text
| # | Action | Class | Approver | Backup approver | Answer within | While waiting, the agent... | How the tool enforces it | Tested on |
|---|---|---|---|---|---|---|---|---|
| 1 | Send p